Dutch Business Services & Pricing
Transparent, all-inclusive pricing for Dutch market entry. No hidden fees.
BV Incorporation
Standard BV
- Complete notarial incorporation process
- Articles of Association (Dutch)
- English translation included
- KvK (Chamber of Commerce) registration
- UBO (Ultimate Beneficial Owner) registration
- Power of Attorney for remote signing
- Personal intake & consultation
- Post-incorporation guidance
BV + Holding Structure
- Complete notarial incorporation (2 entities)
- Articles of Association for both entities
- English translations included
- KvK registration (both entities)
- UBO registration
- Management Agreement structure setup
- Personal intake & consultation
- Post-incorporation guidance
+€900 per entity beyond 2 (e.g., 3rd Holding)
Corporate Shareholder BV
- Complete notarial incorporation process
- Corporate shareholder documentation handling
- Articles of Association
- English translation included
- KvK registration
- UBO verification & registration
- Complex structure support
- Post-incorporation guidance
+€300 per additional corporate shareholder
+€800 per additional entity (e.g., Holding)
Sole Proprietorship / VOF to BV Conversion
Incorporation by contribution (inbreng) of your existing business (includes Notarial Deed of Contribution).
Single BV Conversion
Included Services:
- Full notarial process
- Two notarial deeds
- Processing of contribution balance & accountant's statement
- Full KvK and UBO registration
- +€80 per additional shareholder
BV + Holding Conversion
Included Services:
- Full notarial process
- Four notarial deeds
- Processing of contribution balances & accountant's statement
- Management Agreement structure setup
- Full KvK and UBO registration
- +€80 per additional shareholder
Alternative: Fiscal Representation for Import/Distribution Businesses
If you're primarily importing goods into the Netherlands/EU and don't need local staff or management, fiscal representation with Article 23 VAT deferral may be a better fit than incorporating a full BV.
Key benefits: No Dutch company needed, no bank account required, defer import VAT, start operations within 2-4 weeks, significantly lower setup and ongoing costs (€2,000 setup + €2,000/year vs €1,499 BV setup + €2,300-€3,400/year ongoing).
Annual Accounting & Tax Compliance
Professional accounting and tax compliance for your Dutch BV.
Starting from €1,975/year • Comprehensive packages from €2,100-€2,700/year
All prices exclude 21% VAT and cover the full financial year.
Complete Service Package Includes:
Bookkeeping & VAT Filing
- • Processing and accounting of all invoices and bank transactions
- • Quarterly VAT returns (4x per year)
- • Annual VAT reconciliation and corrections
Annual Reporting & Compliance
- • Annual financial statements (in English)
- • Corporate Income Tax (CIT) return preparation and filing
- • Annual filing with Chamber of Commerce (KvK)
- • Documentation of annual shareholders' meetings
Advisory & Support
- • Recommendations for improving documentation
- • Cost-saving and optimization advice
- • Correspondence with tax authorities on your behalf
Optional Add-on Services
Employee Payroll Administration
Complete payroll processing for your Dutch employees. Fee varies based on company size and complexity.
Includes:
- Monthly salary slips for all employees
- Wage withholding tax filings
- Annual employee tax statements
- Mandatory pension (CAO) filings
Director Income Tax Return
Personal income tax return preparation and filing for BV directors. Ensures compliance with Dutch personal tax obligations.
Covers:
- Complete personal tax return preparation
- Optimization of deductions
- Filing with Belastingdienst
- One director per fee
30% Ruling Application
Expert assistance with 30% ruling applications for highly-skilled migrants. Fee depends on case complexity.
Service Includes:
- Eligibility assessment
- Complete application preparation
- Supporting documentation review
- Submission to tax authorities
Specialized Advisory Services
Additional support for complex business needs beyond standard accounting services.
Available Services:
- Consolidated financial reports
- Financial forecasting and budgeting
- Mortgage/loan application support
- Liaison with government authorities
- Business license applications
Important Information
Professional accounting services provided through our trusted partner ProFinancial B.V.
Request Accounting QuoteBusiness Address & Virtual Office
Every Dutch BV needs a registered business address. We connect you with reliable virtual office providers through our partner network.
Virtual Office Services
We connect you with trusted virtual office providers who understand the requirements for Dutch company registration. Not all providers are equal—choosing the right one matters for tax authority and bank acceptance.
Typical Services Include:
- Registered business address for KvK
- Mail handling and scanning
- Meeting room access (optional)
- Professional business presence
Why Provider Quality Matters
Some addresses are flagged by banks and tax authorities due to associations with problematic companies. We only recommend established providers with proven track records for international clients.
We Help You Avoid:
- Bank application rejections
- Tax authority scrutiny
- Addresses with compliance issues
- The incorporation "chicken-and-egg" problem
Note: NordicHQ does not provide virtual office services directly. We assist through our vetted partner network as part of your incorporation support.
View our office partners → Read full guide on business addresses →Optional Add-on Services
Legal Compliance Package
Essential contracts and compliance documentation to ensure you start compliant immediately. Highly competitive bundle pricing.
Package Contents:
- Shareholders' Agreement template
- Employment Contract template
- GDPR compliance documents
- Terms & Conditions template
- Current-Account Agreement
- Contractor's Agreement template
- Management Agreement (for Holdings)
Payroll Processing
Full payroll administration and compliance for your Dutch employees. Includes monthly processing, tax filings, and all required documentation.
Included Services:
- Salary slips and annual statements
- Payroll Tax filings (Loonheffingen)
- Sickness and recovery reporting
- Setup of the payroll administration
- DGA Salary advice
Consulting & Business Advisory
Every business entering the Netherlands is different. However, many of them have certain things in common. We have built up thorough knowledge and understanding of what foreign entrepreneurs and businesses moving to the Netherlands are looking for. Whether you are looking for industry-specific compliance, funding, a business partner, or logistics solutions in the Netherlands, we are here to help you.
Strategy
NordicHQ and its partners offer strategic advice for small and medium-sized enterprises entering the Dutch market. From a one-off advice about a specific industry to a thorough investigation of a new market opportunity, we are here to help you out.
Marketing & E-commerce
Years of experience with marketing in the Dutch and European marketplace gives us the confidence that you, as a foreign company in the Netherlands, have come to the right place with all your marketing issues. Cross-border e-commerce is increasingly the norm. Make the right choices when starting an e-commerce business in the Netherlands. We guide you through the Dutch e-commerce landscape—not only by spotting potential legal dangers, but also by identifying business opportunities.
3PL & Logistics
Through our extensive network in the Benelux 3PL sector, we help you find the ideal warehousing and fulfillment partner for your business. Whether you need storage, order fulfillment, e-commerce integration, or specialized handling, we connect you with reliable providers at no cost. We help you compare offers, negotiate terms, and select the best solution for your operational needs.
Cyber Security
A new entity in the Netherlands and Europe also means adapting to a new set of rules regarding cyber security. This goes further than just compliance. Make sure that your company is actually well protected against potential threats without unnecessarily disrupting your way of working.
Business Licenses & Permits
Depending on your business activities, you may need specific licenses or permits to operate legally in the Netherlands. We assist with the application process and ensure you meet all regulatory requirements.
Essential Registrations
Required for most businesses operating in the Netherlands
VAT Registration (BTW-nummer)
VAT registration is essential for any business that invoices clients or trades goods and services in the Netherlands. Your VAT number allows you to charge VAT on invoices, reclaim VAT on business expenses, and file quarterly VAT returns.
Who needs it: All businesses conducting taxable activities in the Netherlands. Registration is automatic during the BV incorporation process through the Tax Authorities (Belastingdienst).
Timeline: VAT numbers are typically issued within 1-5 business days after KvK registration.
EORI Number (Economic Operators Registration and Identification)
An EORI number is required for any business engaging in import or export activities with countries outside the EU. This unique identification number is used for customs declarations and tracking goods across borders.
Who needs it: Essential for businesses importing goods from outside the EU (including UK post-Brexit), exporting to non-EU countries, or involved in international trade and logistics.
Application: We guide you through the EORI application process with Dutch Customs. The number typically begins with "NL" followed by your KvK number and a suffix.
Industry-Specific Licenses
Transport & Haulage License (Euro License / NIWO Permit)
A large part of the Dutch transport industry is regulated. You will need a haulage license if you want to commercially transport goods or people using Dutch infrastructure.
The most common is the Euro License for road transportation. You need one if you have at least one vehicle with a payload of more than 500 kg. A Euro license applies to domestic and cross-border transport within the European Union and must be renewed every 5 years.
Important: A Euro license requires a registered transport manager. This can be your local manager or an externally hired manager. The transport manager must hold a valid Certificate of Professional Competence (CPC) in road transport.
Import-VAT Deferral License (Article 23 License)
If your business regularly imports goods from outside the EU, an import-VAT deferral license allows you to delay payment of import VAT until your quarterly VAT return, significantly improving cash flow.
Who needs it: Businesses with frequent import activities. Instead of paying import VAT immediately at customs, you report it on your VAT return and can often reclaim it in the same period.
Requirements: Good financial standing, proper accounting systems, and compliance history. We assist with the application to Dutch Customs.
See our Fiscal Representation service below for complete Article 23 setup →
Financial Services Licenses
You may need a license or registration to trade in financial products or provide financial services. The Financial Supervision Act (Wft) regulates this. You can get a license from De Nederlandsche Bank (DNB) or the Netherlands Authority for the Financial Markets (AFM).
If you provide various kinds of financial services or products, you might need multiple registrations and permits. There are separate licenses for different financial sectors including payment services, investment firms, insurance, and crowdfunding platforms.
Hospitality & Alcohol Licenses
If you plan to operate a restaurant, bar, café, or hotel, you'll need a hospitality permit (horecavergunning). For serving or selling alcoholic beverages, you need an alcohol license (drank- en horecavergunning) from your local municipality.
Requirements: Designated license holders who have passed the Social Hygiene (SVH) exam. Additional permits may be required for terraces, late-night opening hours, or entertainment.
We guide you through the application process and connect you with training providers for required certifications.
Environmental Permits
Many business activities require an environmental permit (omgevingsvergunning), especially if your operations involve environmental impact, construction, or modifications to buildings. This includes manufacturing, waste processing, and businesses with noise or emissions.
Who needs it: Businesses with potential environmental impact, industrial activities, food production facilities, or companies making structural changes to buildings.
The permit process can be complex and time-consuming. We help you determine if you need a permit and assist with the application to ensure compliance with environmental regulations.
Professional Qualifications Recognition
Certain professions in the Netherlands are regulated and require specific qualifications or registrations. This includes healthcare professionals, lawyers, accountants, architects, engineers, and real estate agents.
For EU/EEA qualifications: The European Professional Card (EPC) or automatic recognition may apply for certain professions.
For non-EU qualifications: You'll need to have your credentials assessed by the relevant Dutch authority (e.g., IDW for education-related recognition, BIG register for healthcare).
We assist with the recognition process and guide you through the requirements specific to your profession.
Need help determining which licenses apply to your business?
License requirements vary by industry and business activity. During your intake consultation, we'll review your business model and identify all necessary permits and registrations to ensure you're fully compliant from day one.
Complete BV Setup & Operations Checklist
This comprehensive checklist covers all services related to setting up and running a Dutch BV. Requirements vary depending on your business structure and industry.
*Shareholders agreement: Recommended if multiple shareholders are involved.
Important: NordicHQ does not offer all of the services listed above. This checklist represents the complete spectrum of services related to setting up and running a BV.
Industry-specific requirements: Different requirements may apply for companies operating in certain industries such as finance, transport, hospitality, or healthcare.
Fiscal Representation & Article 23 VAT Deferral
The Alternative to BV Incorporation: For non-EU companies importing goods into the Netherlands, fiscal representation provides VAT compliance and customs clearance without incorporating a Dutch entity.
Setup Includes:
- • Dutch VAT registration (BTW-nummer)
- • EORI number registration (customs clearance)
- • Article 23 import VAT deferral license
- • Legal representation with Dutch Tax Authority
- • Timeline: 2-4 weeks from document submission
Ongoing Compliance:
- • Quarterly VAT return filing: €500/quarter
- • Annual cost: €2,000/year
- • Intrastat (IC) reporting included
- • All communications with Belastingdienst
Article 23: The Key Cash Flow Advantage
Normally, you must pay import VAT immediately to customs on every shipment. With Article 23 postponed accounting, you defer this VAT until your quarterly return, where you declare it as both payable and deductible in the same filing.
Result: Zero net VAT payment on imports. For high-volume importers, this can mean keeping hundreds of thousands of euros in working capital instead of paying customs upfront.
Who Needs Fiscal Representation?
Required for non-EU companies that:
- Import goods into the Netherlands from outside EU
- Store goods in Dutch warehouses (3PL/fulfillment)
- Sell/distribute products across EU markets
- Need VAT registration without local entity
Not required: EU-established companies can register for Dutch VAT and Article 23 directly without a fiscal representative.
What You DON'T Get
Fiscal representation covers VAT/customs only. You cannot:
- Hire employees in the Netherlands
- Open a Dutch business bank account
- Sign contracts as a Dutch legal entity
- Establish permanent establishment/substance
When to upgrade to BV: Once you need local staff, bank accounts, or formal Dutch presence, we can incorporate a BV and transfer your VAT number seamlessly.
Important Requirements
Visa & Relocation Services
Running a business in the Netherlands often means that the founder and/or employees physically move to the Netherlands. There are strict rules about who gets to stay and work in the Netherlands. Together with our relocation partner, we have developed a number of standard visa and migration services to make your move to the Netherlands a smooth ride.
DAFT Treaty Visa Packages
The Dutch-American Friendship Treaty (DAFT) allows U.S. citizens to live and work in the Netherlands as entrepreneurs. We offer comprehensive support packages tailored to your needs.
Self-Employed (ZZP) Packages
Solo Package
Complete DAFT support for main applicant registering as sole proprietor (ZZP).
Package Includes:
- Complete relocation timeline management
- Document review and legalization guidance
- Up to 2 hours of business plan consultation
- DAFT application preparation and submission
- Coordination of all appointments (IND, BSN, KvK, bank)
- DigiD application assistance
- ZZP vs BV consultation
- Specialist services coordination (certified balance sheet)
- Up to 6 months settling-in support
- All communications with immigration authorities
Couple Package
Main applicant + spouse/partner
All Solo Package services plus:
- Family member application preparation
- Coordination of partner's appointments
- Support for both applicants throughout process
Family Package
Main applicant + spouse/partner + 1 child
All Couple Package services plus:
- Child's residence permit application
- School enrollment coordination (if needed)
- +€500 per additional child (excl. VAT)
BV Company Setup Packages
Solo BV Package
Complete DAFT + BV incorporation for main applicant.
All ZZP Solo services plus:
- Complete BV incorporation process
- DAFT-tailored Articles of Association
- 30% ruling employment contract
- 30% ruling application (fast track)
- All notary fees included
- Certified opening balance sheet (DAFT requirement)
- Registered address coordination
Couple BV Package
Main applicant + spouse/partner with BV setup
All Solo BV services plus:
- Partner's residence permit application
- Coordination of all partner appointments
- Complete family relocation support
Family BV Package
Main applicant + spouse/partner + 1 child with BV
All Couple BV services plus:
- Child's residence permit application
- School enrollment support
- Complete family settling-in assistance
- +€500 per additional child (excl. VAT)
Relocation & Settlement Services
Moving to a new country involves more than just paperwork. We provide comprehensive relocation support to help you and your family settle smoothly into Dutch life.
Home Finding Service
We provide a soft landing for the whole family by carefully listening to your needs and organizing a housing tour of selected properties in desirable neighbourhoods. We use our experience and connections to ensure you always have access to the best properties, including those not yet listed on rental websites.
Our Service Includes:
- Identifying key requirements and ideal locations
- Overview of the Dutch property market
- Compiled list of suitable homes matching your criteria
- Accompanied housing tour (transport arranged)
- Rent and contract terms negotiation on your behalf
- Rental contract review prior to signature
- Check-in accompaniment
- Utility service connection arrangements
School Search Coordination
Following an extensive discussion to establish your children's schooling or day-care requirements, we explain the available options and advise which best suit your family's needs.
Service Includes:
- Comprehensive consultation on children's educational needs
- Explanation of Dutch schooling and day-care options
- Setup of visits to up to 3 schools/day-care centres
- Assistance with enrolment at your chosen institution
Additional Relocation Services
We offer comprehensive support for all aspects of your move to the Netherlands, tailored to your specific needs.
Available Services:
- Municipality registration assistance
- Short-stay accommodation arrangements
- Specialist store recommendations
- Cleaning service coordination
- Babysitter connections
- Interior designer referrals
- Handyman services
- Neighbourhood orientation
- Dutch culture introduction
- Social activities connections
- Veterinarian for family pets
Other Visa & Residence Permit Options
Beyond DAFT, there are several other pathways for entrepreneurs and highly-skilled professionals to work and live in the Netherlands. We assist with the full range of visa applications.
Dutch Startup Visa
Highly innovative businesses that add extra value to the Dutch economy can apply for a Startup visa. You will need an innovative product or service, supported by a solid business plan, sufficient financial resources, and a facilitator. This visa is designed for entrepreneurs with groundbreaking ideas who want to develop their startup in the Netherlands.
EU Blue Card
The EU Blue Card gives highly-qualified workers from outside the EU the right to live and work in an EU country, provided they have higher professional qualifications (such as a university degree) and an employment contract or binding job offer with a high salary compared to the EU average. The EU Blue Card applies in 25 of the 27 EU countries (not Denmark and Ireland).
Self-Employed Visa
The self-employed visa (also known as the self-employment residence permit) is designed for entrepreneurs who want to start or continue their business in the Netherlands as a sole proprietor. This option is particularly relevant for UK entrepreneurs and other non-EU nationals who want to work independently in the Dutch market without incorporating a company.
30% Tax Ruling
While not a visa, the 30% ruling is a valuable tax benefit for highly-skilled migrants moving to the Netherlands. It allows eligible employees to receive 30% of their gross salary tax-free for up to 5 years. We can assist with 30% ruling applications as part of our incorporation and relocation packages.
Payment Terms & What’s Not Included
Payment Terms
BV Incorporation: Invoice issued after initial consultation and document review. Payment due before notarial process begins. We accept bank transfers (IBAN) and major payment methods.
Accounting Services: Invoiced quarterly (4 payments per year), payable within 14 days of invoice date.
Fiscal Representation: Setup fee invoiced upon engagement. Quarterly compliance fees billed in advance. Security deposit required before VAT registration.
DAFT & Relocation: 50% deposit upon engagement, 50% before final application submission.
What's NOT Included
To maintain transparency, here's what's excluded from our packages:
- KvK registration fee (€81, invoiced separately to your BV)
- Bank account opening fees charged by banks
- Virtual office rental costs (arranged via partners)
- Apostille/legalization of foreign documents
- Official translations beyond standard Articles of Association
- Municipality fees for certain registrations
- Travel costs if in-person meetings are required
- Security deposits for fiscal representation (refundable)
Refund Policy
If you decide to cancel before the notarial process begins, we'll refund your payment minus a €250 administrative fee to cover initial consultation and document review work. Once the notarial process has started, refunds are not possible as costs have been incurred with our partners.
Frequently Asked Questions
Can I incorporate remotely without visiting the Netherlands?
What documents do I need to provide?
- Valid passport or national ID
- Proof of address (utility bill or bank statement, max 3 months old)
- Proposed company name and business activities description
- For corporate shareholders: company registration documents, UBO declarations, and board resolutions
- For non-EU citizens: residence permit or visa documentation
What's the minimum share capital required?
What if I don't have a Dutch address yet?
Should I choose BV incorporation or fiscal representation?
- You're primarily importing/distributing goods in EU markets
- You don't need to hire Dutch employees
- You don't need a Dutch bank account immediately
- You want to start quickly (2-4 weeks vs 4-8 weeks)
- Your business doesn't require a legal entity presence
- You need to hire employees in the Netherlands
- You want to establish formal presence for client credibility
- You need a Dutch bank account for operations
- You plan to apply for business licenses or permits
- You want to optimize tax through holding structures
What are the total ongoing annual costs?
- Accounting & tax compliance: €1,975/year (+ VAT)
- Registered address (virtual office): €300-€1,200/year
- Director's personal tax return: €175 (if applicable)
- Total minimum: approximately €2,300-€3,400/year excluding VAT
- Quarterly VAT compliance: €2,000/year
- No additional accounting or entity costs required
- Security deposit: €5,000-€10,000 (refundable, held in escrow)
Can I change my structure later?
What happens if my bank application is rejected?
Do you work with non-EU citizens?
How quickly can I start invoicing clients?
With fiscal representation: You can start operations within 2-4 weeks once your VAT and EORI numbers are approved. No Dutch bank account is required—you can use your existing business account.
What support do you provide after incorporation?
- Bank account application guidance (6-8 weeks typically)
- Assistance with first VAT return and tax filings
- Connections to our partner network (accountants, lawyers, virtual offices)
- Answers to operational questions during your first months
Please Note: All prices exclude 21% VAT (BTW) unless otherwise stated
Separate Cost: KvK (Chamber of Commerce) registration fee €81 (invoiced separately to the incorporated BV)
Ready to start your Dutch business?
Get started today with transparent pricing and expert guidance.
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