What is a Notice of General Meeting of Shareholders

Why do I need a notice of general meeting? The law states that the shareholders of a company must meet at least once a year. We call this the shareholders’ meeting, or AGM. The AGM is the highest body in a BV or NV. The shareholders must be invited to the AGM in a timely manner. The agenda must also be sent. You use the notice of general meeting for this purpose.

This is what a notice of general meeting of shareholders takes care of

Place and date of the meeting In the notice, we state where and when the meeting will be held. This will usually be the company’s office.

Agenda items In the notice, we include the agenda for the meeting. You can choose from a shortlist of common agenda items and add additional agenda items yourself.

Preparatory documents If documentation is already available in preparation for an agenda item, you can include it with the notice. For example, draft annual accounts that are submitted for approval.